Leave Management

Automated leave engine,zero reconciliation.

Q: How does the pro-rata leave accrual engine work?

Leaves can be set to accrue monthly, quarterly, or annually. For mid-year joiners, the pro-rata engine calculates their balance entitlement based on their joining date and the remaining days in the cycle, ensuring accurate balances automatically.

Q: Can we set carry-forward limits and carry out leave encashments?

Yes. You can define year-end carry-forward caps (e.g. max 10 days EL carried over), set automated balances to lapse, and configure encashment rules. Approved encashments are automatically added to payroll runs as taxable income.

Q: How does multi-level approval routing work?

You can create linear approval chains (e.g., L1 Manager -> HR Admin) or custom conditional paths based on leave type or duration. If a manager is on leave, delegate rules automatically forward the request to a designated backup manager.

Q: What is the sandwich rule policy and how is it automated?

The sandwich rule counts holidays or weekends as leaves if an employee takes leave on both surrounding workdays. Inkludo allows you to turn this policy on/off for specific leave types, calculate weekend counts dynamically, and warn employees before submission.

Q: How are regional office holiday calendars managed?

You can create multiple location-specific calendars (e.g. State-specific holidays) and assign them to employees based on their office branch. Employees are allotted regional holidays automatically, including optional/floating festival quotas.

Q: Does unpaid leave automatically deduct salary?

Yes. Unpaid leaves or Loss of Pay (LOP) days are automatically calculated and sent to the monthly payroll processing queue, calculating precise salary deductions according to standard LOP policies.

Design complex accrual rules, carry-forward caps, and approval workflows. Sync balances automatically with payroll and manage location-wise holiday calendars under one unified HR login.

Start free pilot

probey.inkludo.work

August 2026 · HQ Bengalurulive

Seamless Applications & Multi-Level Approvals

Empower your employees to apply for leaves through the mobile PWA. Configure dynamic, multi-tier approval chains based on department, seniority, and leave duration with instant slack/email alerts.

Dynamic multi-level approval routing with delegate backup rules

Instant team availability calendar view to avoid scheduling conflicts

Automated policy warnings (e.g. sandwich rule, insufficient balance) at application time

Real-time sync & alerts

probey.inkludo.work

probey.inkludo.work/leaverequests

8.5

Earned · accrues monthly

Casual · resets yearly

Short leave · monthly quota

AAisha Khan · Earned leave14–15 Aug · 2 daysApprove

Sandwich rule checked — weekend counted if both sides are taken

Balances deducted only on final approvalapproval rules

Leave approved · push sent to Aishaaccrual · carry-forward

Policy Engine

Granular Leave Types & Customized Policies

Set up any leave type your policy demands. From standard Casual (CL) and Sick Leave (SL) to Earned Leave (EL), Maternity, Paternity, and Compensatory Offs (Comp-Offs) with distinct rules.

Custom eligibility rules by gender, location, department, and tenure

Comp-off granting and expiry workflows linked to attendance logs

Loss of Pay (LOP) integration triggering automatic payroll deductions

Role-based access & logs

probey.inkludo.work

probey.inkludo.work/leaverequests

8.5

Earned · accrues monthly

Casual · resets yearly

Short leave · monthly quota

AAisha Khan · Earned leave14–15 Aug · 2 daysApprove

Sandwich rule checked — weekend counted if both sides are taken

Balances deducted only on final approvalapproval rules

Leave approved · push sent to Aishaaccrual · carry-forward

Accruals & Carry-Forward

Automated Accrual & Balance Tracking Engine

Calculate balance entitlements accurately without manual calculation. Set up monthly, quarterly, or annual accrual schedules, define carry-forward thresholds, year-end lapses, and encashment rules.

Pro-rata leave calculations for mid-year joiners and probation periods

Carry-forward limits, year-end lapses, and encashment policies

Immutable ledger tracking of every leave credit, debit, and adjustment

Role-based access & logs

probey.inkludo.work

probey.inkludo.work/leave/accrualsRules: Monthly / Pro-rata

18.0d

Earned Leave

12.0d

Casual Leave

10.0d

Sick Leave

Accrual Ledger History1.75 days EL auto-credited

Carry-forward cap: 15.0 days max · Excess automatically lapsed at year-end.

Encashable balance queued for next payroll₹12,400 auto

immutable balance transaction ledgerreal-time sync to payroll run

Holiday Management

Multi-Location Holiday Calendar Management

Manage regional holiday lists with ease. Create location-specific calendars, assign optional or floating holidays, and assign calendars automatically based on employee office branches.

Branch-specific holiday lists (e.g., Bengaluru HQ, Remote, International)

Floating/optional holiday selection workflows with automated quota checks

Holiday calendar overrides for shift rosters and emergency support schedules

Role-based access & logs

probey.inkludo.work

probey.inkludo.work/holidaysBengaluru HQ · 12 Holidays

Active Branch CalendarBengaluru HQ (Selected)

Independence Day

National Holiday

15 Aug

Diwali (Festival)

Mandatory Holiday

26 Oct

Kannada Rajyotsava

Regional Holiday

01 Nov

Choose 2 of 5 optional regional holidays2 / 5 chosen

regional office calendars overridesfloating holiday quota check

Leave Workflows

Seamless Applications & Multi-Level Approvals

Empower your employees to apply for leaves through the mobile PWA. Configure dynamic, multi-tier approval chains based on department, seniority, and leave duration with instant slack/email alerts.

Dynamic multi-level approval routing with delegate backup rules

Instant team availability calendar view to avoid scheduling conflicts

Automated policy warnings (e.g. sandwich rule, insufficient balance) at application time

Real-time sync & alerts

probey.inkludo.work

probey.inkludo.work/leaverequests

8.5

Earned · accrues monthly

Casual · resets yearly

Short leave · monthly quota

AAisha Khan · Earned leave14–15 Aug · 2 daysApprove

Sandwich rule checked — weekend counted if both sides are taken

Balances deducted only on final approvalapproval rules

Leave approved · push sent to Aishaaccrual · carry-forward

Policy Engine

Granular Leave Types & Customized Policies

Set up any leave type your policy demands. From standard Casual (CL) and Sick Leave (SL) to Earned Leave (EL), Maternity, Paternity, and Compensatory Offs (Comp-Offs) with distinct rules.

Custom eligibility rules by gender, location, department, and tenure

Comp-off granting and expiry workflows linked to attendance logs

Loss of Pay (LOP) integration triggering automatic payroll deductions

Role-based access & logs

probey.inkludo.work

probey.inkludo.work/leaverequests

8.5

Earned · accrues monthly

Casual · resets yearly

Short leave · monthly quota

AAisha Khan · Earned leave14–15 Aug · 2 daysApprove

Sandwich rule checked — weekend counted if both sides are taken

Balances deducted only on final approvalapproval rules

Leave approved · push sent to Aishaaccrual · carry-forward

Accruals & Carry-Forward

Automated Accrual & Balance Tracking Engine

Calculate balance entitlements accurately without manual calculation. Set up monthly, quarterly, or annual accrual schedules, define carry-forward thresholds, year-end lapses, and encashment rules.

Pro-rata leave calculations for mid-year joiners and probation periods

Carry-forward limits, year-end lapses, and encashment policies

Immutable ledger tracking of every leave credit, debit, and adjustment

Role-based access & logs

probey.inkludo.work

probey.inkludo.work/leave/accrualsRules: Monthly / Pro-rata

18.0d

Earned Leave

12.0d

Casual Leave

10.0d

Sick Leave

Accrual Ledger History1.75 days EL auto-credited

Carry-forward cap: 15.0 days max · Excess automatically lapsed at year-end.

Encashable balance queued for next payroll₹12,400 auto

immutable balance transaction ledgerreal-time sync to payroll run

Holiday Management

Multi-Location Holiday Calendar Management

Manage regional holiday lists with ease. Create location-specific calendars, assign optional or floating holidays, and assign calendars automatically based on employee office branches.

Branch-specific holiday lists (e.g., Bengaluru HQ, Remote, International)

Floating/optional holiday selection workflows with automated quota checks

Holiday calendar overrides for shift rosters and emergency support schedules

Role-based access & logs

probey.inkludo.work

probey.inkludo.work/holidaysBengaluru HQ · 12 Holidays

Active Branch CalendarBengaluru HQ (Selected)

Independence Day

National Holiday

15 Aug

Diwali (Festival)

Mandatory Holiday

26 Oct

Kannada Rajyotsava

Regional Holiday

01 Nov

Choose 2 of 5 optional regional holidays2 / 5 chosen

regional office calendars overridesfloating holiday quota check

Lush green mountain valley foreground landscape

Industry Recognition

Ranked #1 for usability, adoption, and fast ROI.

Consistently recognized by thousands of verified enterprise reviews on G2, Capterra, and Crozdesk.

Most Implementable

Highest User Adoption

Most Implementable

Regional Leader

Customer Stories

Customer Reviews

Tanvi Rao

5.0on 14 Aug, 2026

Siddharth Sen 4.9

Anjali Nair 5.0

“

Automating pro-rata accruals and carry-forward rules for our 850-person team saved us at least 3 days every year-end. Outstanding compliance and zero payroll disputes.

Tanvi Rao

VP of People Operations · Apex Global Technology

5.0 / 5.0

Tanvi Rao

VP of People Operations · Apex Global Technology

5.0

“

Automating pro-rata accruals and carry-forward rules for our 850-person team saved us at least 3 days every year-end. Outstanding compliance and zero payroll disputes.

Frequently Asked Questions

Questions on Leave & Policy Rules?

Straight answers about accrual engines, carry-forward, regional holiday calendars, and payroll integration.

How does the pro-rata leave accrual engine work?

How does multi-level approval routing work?

How are regional office holiday calendars managed?

Can we set carry-forward limits and carry out leave encashments?

What is the sandwich rule policy and how is it automated?

Does unpaid leave automatically deduct salary?

Still have questions?

Book a demo

Ready to automate your leave policies?

Book a Leave Policy Walkthrough